Business English for Project Management
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Who This Programme Is For
This programme is designed for project team members, coordinators, and aspiring project managers who need to communicate effectively in English within PRINCE2 project environments. Whether you're writing project documentation, communicating with stakeholders, leading meetings, or reporting progress, this programme will give you the grammatical accuracy, project-specific vocabulary, and professional communication skills required for project management roles.
What You'll Learn
Over 20 units, you'll develop the specific language skills needed for project communication in PRINCE2 contexts—from writing briefs and business cases to leading meetings and reporting progress. You'll master the grammar, vocabulary, and structures required to:
- Describe project purpose, scope, and deliverables using appropriate grammatical structures
- Communicate obligations, recommendations, and requirements using modal verbs accurately
- Write formal project documentation with correct register and structure
- Discuss risks using conditional structures to express probability and impact
- Report progress using accurate tense choices and reporting language
- Lead meetings using sequencing language and persuasive structures
- Handle difficult conversations diplomatically using hedging and indirect language
Each unit uses PRINCE2 project management concepts as a framework for teaching language, ensuring you learn grammar, vocabulary, and communication patterns in realistic project contexts.
Programme Structure
The programme systematically develops project communication skills across 20 units. Units 1-8 cover project foundations and governance including describing projects, modal verbs, roles, and stakeholder communication. Units 9-12 focus on planning and risk communication. Units 13-20 develop execution, monitoring, and closure skills including progress reporting, process description, and meeting facilitation.
Key Learning Approach
Recognize that project communication requires specific grammatical structures and vocabulary. Build systematic language banks for project documentation, meetings, and stakeholder communication. Practice authentic project scenarios using PRINCE2 terminology as the context. Result: Confident, accurate English communication in PRINCE2 project environments.
Unit 1: Describing Projects - Purpose and Scope Language
What you'll learn: Language for defining and distinguishing project characteristics. Describing purpose using infinitive structures and purpose clauses. Expressing scope using boundary language and exclusion phrases. Time and cost parameters in project descriptions. Project-specific vocabulary: deliverables, constraints, acceptance criteria.
Grammar: Infinitives of purpose, defining relative clauses, present simple for project characteristics
Practice: Describe a project you've worked on using taught grammatical structures and vocabulary
Focus: Accurate use of purpose language and scope boundaries in project descriptions
Unit 2: Modal Verbs for Project Governance
What you'll learn: Modal verbs expressing different levels of obligation in project contexts. Must/have to for mandatory requirements and governance rules. Should/ought to for recommendations and best practices. May/might/can for permissions and possibilities. Distinguishing obligation from recommendation in project communication.
Grammar: Modal verbs for obligation, recommendation, permission, and possibility
Practice: Explain project governance requirements using appropriate modal verb choices
Focus: Accurate modal verb selection to express correct levels of obligation and recommendation
Unit 3: Roles and Responsibilities - Job Descriptions
What you'll learn: Language for describing roles, responsibilities, and reporting lines. Present simple for permanent responsibilities and duties. Verb patterns for responsibility: responsible for + -ing, in charge of + noun. Authority and accountability expressions in organizational contexts. Project role vocabulary: Project Board, Project Manager, Team Manager, Project Support.
Grammar: Present simple for duties, verb + preposition patterns, job description structures
Practice: Describe project roles and organizational structures using PRINCE2 terminology
Focus: Grammatically accurate role descriptions with appropriate verb patterns
Unit 4: Principles and Justification Language
What you'll learn: Language for explaining principles, rationale, and justification. Causal language: because, as, since, due to, owing to. Result language: therefore, consequently, as a result, which means. Justification structures for explaining why principles exist. Vocabulary for business justification: viable, sustainable, benefit, value.
Grammar: Causal and result linking expressions, complex sentence structures
Practice: Explain project principles and their rationale using causal-result structures
Focus: Clear logical connections between principles and their justifications
Unit 5: Project Brief - Formal Writing Structure
What you'll learn: Standard project brief structure and section organization. Formal register for project documentation. Nominalisation for concise formal writing. Section headings and signposting language in documents. Vocabulary for project initiation: mandate, brief, outline, approach.
Grammar: Nominalization, formal linking expressions, present simple for project facts
Practice: Write a project brief following standard structure with appropriate formal register
Focus: Formal written register and proper document structure for project briefs
Unit 6: Stakeholder Communication - Register Variation
What you'll learn: Adjusting register based on stakeholder type and relationship. Formal register for senior stakeholders and external parties. Neutral register for peer communication and team members. Email conventions for different stakeholder groups. Vocabulary for stakeholder analysis: interest, influence, engagement, expectations.
Grammar: Register markers (modal verbs, passive voice, sentence complexity)
Practice: Write emails to different stakeholders adjusting register appropriately
Focus: Conscious control of register based on stakeholder relationship and context
Unit 7: Product Descriptions - Technical Specification Language
What you'll learn: Language for describing products, deliverables, and specifications. Quality criteria and acceptance criteria expressions. Passive voice for objective product descriptions. Adjectives and compounds for technical specification. Vocabulary for product focus: composition, format, derivation, quality criteria.
Grammar: Passive voice, technical adjectives, compound nouns, relative clauses
Practice: Write product descriptions using appropriate technical language and structures
Focus: Objective, precise language for describing project products and deliverables
Unit 8: Meeting Language - Agendas and Action Items
What you'll learn: Standard meeting agenda structure and conventions. Functional phrases for agenda items and meeting purposes. Action item documentation with clear responsibilities. Future forms for scheduling and commitments. Vocabulary for meeting management: agenda, minutes, actions, decisions, AOB.
Grammar: Future forms (will, going to, present continuous), imperatives for actions
Practice: Prepare meeting agenda and document action items from sample discussion
Focus: Standard meeting documentation formats with grammatically correct future forms
Unit 9: Sequencing Language for Project Plans
What you'll learn: Temporal sequencing expressions for describing project phases and stages. Linking words showing sequence: first, then, next, following, subsequently, finally. Dependency language: before, after, once, when, as soon as. Parallel activities: while, during, at the same time as, simultaneously. Vocabulary for planning: milestones, dependencies, critical path, activities.
Grammar: Time clauses, sequencing adverbs, subordinating conjunctions
Practice: Explain a project plan using visual aids and sequencing language
Focus: Clear temporal relationships between project activities and stages
Unit 10: Persuasive Language for Business Cases
What you'll learn: Grammatical structures for building persuasive arguments. Emphasizing benefits using intensifiers and superlatives. Presenting evidence and justification systematically. Conditional structures for showing consequences of decisions. Vocabulary for business value: ROI, benefits, costs, investment, returns.
Grammar: Intensifiers, superlatives, first conditional, causal expressions
Practice: Write and present a business case using persuasive structures
Focus: Building convincing arguments through grammatical emphasis and logical structure
Unit 11: Conditionals for Risk Communication
What you'll learn: First conditional for expressing real risks and likely consequences. Second conditional for hypothetical risk scenarios. Zero conditional for risk management rules and procedures. Probability language combined with conditional structures. Vocabulary for risk: likelihood, impact, mitigation, contingency, tolerance.
Grammar: Zero, first, and second conditionals for different risk contexts
Practice: Conduct risk assessment meeting using appropriate conditional structures
Focus: Matching conditional type to risk probability and discussing consequences accurately
Unit 12: Numerical Language and Approximation
What you'll learn: Expressing estimates, budgets, and costs accurately. Approximation language: approximately, roughly, around, about, up to. Percentage and proportion expressions. Comparing costs and justifying estimates. Vocabulary for budgeting: estimate, forecast, allocation, expenditure, variance.
Grammar: Numerical expressions, comparative structures, prepositions with numbers
Practice: Discuss project estimates and budgets in progress review context
Focus: Accurate numerical communication with appropriate approximation language
Unit 13: Progress Reporting - Tense Accuracy
What you'll learn: Present perfect for reporting completed work with current relevance. Past simple for completed milestones in finished timeframes. Present continuous for current activities in progress. Future forms for planned upcoming activities. Vocabulary for progress: completed, in progress, delayed, on track, ahead/behind schedule.
Grammar: Tense choice accuracy for different types of project status information
Practice: Deliver project status update using accurate tense choices
Focus: Grammatically correct tense selection when reporting different types of progress
Unit 14: Passive Voice for Process Description
What you'll learn: Passive voice for describing project processes and procedures. When to use passive versus active voice in project documentation. Quality assurance language using passive structures. Process vocabulary in formal contexts. Vocabulary for delivery: handover, sign-off, acceptance, quality review, approval.
Grammar: Passive voice formation and appropriate usage contexts
Practice: Describe a delivery process and quality assurance procedure using passive voice
Focus: Appropriate passive voice use for objective process description
Unit 15: Problem Description and Solution Proposals
What you'll learn: Language for describing issues, problems, and exceptions. Present perfect for problems that have occurred and remain unresolved. Cause and effect expressions for explaining problem origins. Proposal language for suggesting solutions. Vocabulary for issue management: issue, exception, impact, workaround, resolution.
Grammar: Present perfect for ongoing issues, causal language, modal verbs for proposals
Practice: Role-play issue resolution meeting describing problems and proposing solutions
Focus: Clear problem description with accurate tenses and logical solution proposals
Unit 16: KPI Language and Results Reporting
What you'll learn: Language for presenting key performance indicators and metrics. Describing trends, improvements, and shortfalls. Comparative structures for showing performance against targets. ROI and benefits realization language. Vocabulary for benefits: baseline, target, actual, variance, realization, outcome.
Grammar: Comparative and superlative structures, trend verbs, passive for results
Practice: Present benefits report showing results against planned outcomes
Focus: Accurate language for quantified results and performance comparison
Unit 17: Summary and Evaluation Language
What you'll learn: Language for summarizing project outcomes and achievements. Evaluation expressions for assessing success and effectiveness. Formal closure report structure and conventions. Success criteria and evaluation against objectives. Vocabulary for closure: deliverables achieved, acceptance, handover, transition.
Grammar: Present perfect for summarizing achievements, evaluation adjectives
Practice: Write project closure report with appropriate summary and evaluation language
Focus: Formal summary structures and objective evaluation language
Unit 18: Past Modals for Reflection and Lessons Learned
What you'll learn: Past modals for reflecting on decisions and outcomes. Could have / should have / would have for discussing alternatives. Might have for speculation about causes and effects. Distinguishing certainty levels in retrospective analysis. Vocabulary for lessons learned: retrospective, reflection, improvement, recommendation.
Grammar: Past modal verbs (should have, could have, would have, might have)
Practice: Discuss lessons learned using past modals to analyze decisions
Focus: Accurate use of past modals for reflection and constructive criticism
Unit 19: Meeting Facilitation Language - Part 1
What you'll learn: Functional phrases for opening meetings and setting objectives. Language for managing discussion and keeping on track. Turn-taking and inviting contributions diplomatically. Interrupting and redirecting politely when necessary. Vocabulary for meeting control: agenda, timekeeper, parking lot, action.
Grammar: Question forms for facilitation, polite imperative structures
Practice: Facilitate mock project meeting section focusing on meeting management language
Focus: Natural use of meeting facilitation phrases and diplomatic meeting control
Unit 20: Meeting Facilitation Language - Part 2 (Integration)
What you'll learn: Language for summarizing discussion and confirming decisions. Closing meetings with clear action items and next steps. Dealing with conflict and disagreement diplomatically. Integration of all language structures in realistic meeting context. Full meeting vocabulary: decisions, actions, owners, deadlines, follow-up.
Grammar: All structures integrated in authentic project meeting simulation
Practice: Run complete project board meeting integrating all language skills from Units 1-19
Focus: Demonstrating fluent, accurate project communication across all contexts learned
Programme Benefits
Strategic Language Development
Not teaching project management → Teaching Business English using project contexts
Not generic business English → Systematic development of project-specific communication skills
Not random practice → Structured progression through PRINCE2 project lifecycle
Language Skills Developed
Grammar: Modal verbs, conditionals, tenses for progress reporting, passive voice, past modals, causal language
Vocabulary: 200+ project management terms and collocations taught systematically
Functional Language: Phrase banks for meetings, documentation, stakeholder communication, problem-solving
Register Control: Appropriate formality for different stakeholders and document types
Professional Confidence
Communicate project information with grammatical accuracy. Write formal project documentation following standard conventions. Lead meetings using appropriate facilitation language. Discuss risks, issues, and solutions with clarity. Adapt language register for different project stakeholders.
What You'll Have at the End
✅ Grammatical accuracy in all major structures needed for project communication
✅ 200+ project management vocabulary items and collocations
✅ Ability to write all major project documents (briefs, business cases, reports, closure documents)
✅ Confidence leading project meetings in English
✅ Appropriate register control for different stakeholders
✅ Systematic understanding of PRINCE2 terminology in English
✅ Experience facilitating complete project meeting simulation
✅ Readiness for project management roles in English-speaking environments
How Your Learning Works
In Each Unit
Clear learning objectives: You know exactly what language skills you're developing. PRINCE2 context: Every unit uses authentic project management scenarios. Grammar focus: Each unit targets specific structures systematically. Realistic practice: Activities mirror actual project communication tasks. Immediate feedback: Your instructor corrects errors and reinforces accuracy.
Your Support
Your instructor will:
- Assess your starting point and track your progress throughout
- Identify patterns in any errors and address them systematically
- Adjust pace to match your learning needs
- Provide regular, specific feedback on your language development
- Ensure you understand both the English and the PRINCE2 context
Ready to Begin?
This programme will develop your Business English proficiency for project management roles through systematic grammar teaching, project-specific vocabulary building, and intensive practice in PRINCE2 contexts.
Each unit builds on the previous one, creating a clear path from B2 to C1-level proficiency in project communication. With consistent effort and practice, you'll see steady improvement in your accuracy, confidence, and professional effectiveness.
Let's start with Unit 1!
Programme designed for B2 → C1 level English learners
PRINCE2 terminology provides the framework for language teaching
Individual units can be adjusted based on your specific needs and progress